Scheme of Publication | Sudbury Town Council

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Information available from Sudbury Town Council

under the model publication scheme

Information is free to obtain unless otherwise indicated - a schedule of charges is detailed at the foot of the page.

DECISION MAKING

LISTS & REGISTERS

Class 1

Organisational information, structures, locations and contacts, constitutional and legal governance. This will be current information only.

Sudbury Town Council Staff Structure Chart.

Who’s who on the Council and its Committees

Contact details for Town Clerk and Council members. These are named contacts where possible with phone and email (if used).

Location of main Council offices and accessibility details.

CLASS 1 - WHO WE ARE AND WHAT WE DO

Organisational information, structures, locations and contacts, constitutional and legal governance.

This is current information only.

Class 2

CLASS 2 - WHAT WE SPEND AND HOW WE SPEND IT

Financial information relating to projected and actual income, expenditure, procurement,contracts and financial audit.

Current and previous financial year as a minimum

Borrowing approval letter

Hard copy only - charge

Members' allowances and expenses

Hard copy only - charge

Annual return form and report by auditor

Financial Regulations

Local purcahse policy

Finalised budget

Grants given and received

Precept

List of current contracts awarded and value of contract

Class 3

CLASS 3 - WHAT OUR PRIORITIES ARE AND HOW WE ARE DOING

Strategies and plans, performances indicators, audits, inspections and reviews

Business Plan (current and previous year as a minimum)

Annual Report to Town Meeting

Audit Reports

Class 4

CLASS 4 - HOW WE MAKE DECISIONS

Decision making processes and records of decisions

Current and previous council year as a minimum

Timetable of meetings (Council and any committee/

sub-committee meetings and parish meetings)

Responses to consultation papers

Agendas of meetings

Responses to planning applications

Minutes of meetings (as above) – N.B. this

will exclude information that is properly regarded as private to the meeting

Bye-laws

Hard copy only - charge

Reports presented to council meetings – n.b. this will exclude information

that is properly regarded as private to the meeting

Class 5

CLASS 5 - OUR POLICIES AND PROCEDURES

Current written protocols, policies and procedures for delivering our services

and responsibilities - current information only. Policies and procedures for the conduct of council business and for the provision of services and about the employment of staff:

Procedural standing orders

Policy Statements

Information security policy

Free use of the Town Hall

Committee and sub-committee terms of reference (structures)

Equality and Diversity policy

Records management policies - Data Retention Policy

Schedule of charges (for the publication of information)

Delegated authority in respect of officers

Recruitment policies (including current vacancies)

Data protection policies

Code of Conduct

Complaints procedures (including those covering requests for information

and operating the publication scheme)

Anti-fraud and Corruption Policy

Class 6

CLASS 6 - LISTS AND REGISTERS

Currently maintained lists and registers only. Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

Assets register

Register of members’ interests

Register of gifts and hospitality (recorded in all minutes)

Class 7

CLASS 7 - THE SERVICES WE OFFER

Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses). Current information only

Allotments

Seating, litter bins, clocks, memorials and lighting

Services for which the council is entitled to recover a fee, together

with those fees

See above lists

Burial Grounds and Closed Churchyards

Bus shelters

Community centres and village halls

Markets

Parks, playing fields and recreational facilities

Public conveniences

CONTACT AND SCHEDULE OF CHARGES

Contact details:

Mr Ciaran Griffin, Town Clerk

Tel: 01787 372331

E-mail: ciaran.griffin@sudbury-tc.gov.uk

Schedule of Charges:

Type of Charge: Disbursement cost

Description: Photocopying / printing at 10p / sheet

Basis of charge: Actual cost

Type of charge: Postage

Description: Cost of Royal Mail second class stamp

Basis of charge: Actual cost

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