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Information available from Sudbury Town Council

under the model publication scheme

Information to be published

                                                                                                                      How the information can

Class1 - Who we are and what we do                                                      be obtained                                            



(Organisational information, structures, locations and contacts,                                       

constitutional and legal governance). This will be current information only.                       

Who’s who on the Council and its Committees                                                                   

Contact details for Town Clerk and Council members

(named contacts where possible with telephone number

and email address (if used))                                                                                            

Location of main Council offices and accessibility details                                                 

Staffing structure                                                                                                                 


Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure,

procurement, contracts and financial audit)                                                                     


Current and previous financial year as a minimum                                                           

Annual return form and report by auditor                                                                           

Finalised budget                                                                                                                


Borrowing Approval Letter                                                                                                 

Financial Regulations                                                                                                          

Grants given and received                                                                                                 

List of current contracts awarded and value of contract                                                    

Members' allowances and expenses                                                                                 

Local Purchase Policy


Class 3 - What our priorities are and how we are doing


(Strategies and plans, performances indicators, audits, inspections and reviews)

Business Plan (current and previous year as a minimum)                                                 

Annual Report to Town Meeting                                                                                         

Audit Reports                                                                                                                     

Class 4 – How we make decisions

(Decision making processes and records of decisions)


Current and previous council year as a minimum

Timetable of meetings (Council and any committee/

sub-committee meetings and parish meetings)                                                                

Agendas of meetings (as above)                                                                                     

Minutes of meetings (as above) – n.b. this

will exclude information that is properly regarded as private to the meeting.                

Reports presented to council meetings – n.b. this will exclude information

that is properly regarded as private to the meeting.                                                       

Responses to consultation papers                                                                                   

Responses to planning applications                                                                               





Class 5 – Our policies and procedures


(Current written protocols, policies and procedures for delivering our services

and responsibilities)


Current information only

Policies and procedures for the conduct of council business:                                        


Procedural standing orders 


Committee and sub-committee terms of reference (structures) 


Delegated authority in respect of officers 


Code of Conduct 


Policy statements                                                                                                            

Policies and procedures for the provision of services and about the

employment of staff:                                                                                                        


Equality and Diversity policy


Health and Safety policy


Recruitment policies (including current vacancies)


Policies and procedures for handling requests for information


Complaints procedures (including those covering requests for information

and operating the publication scheme)                                                                         

Information security policy                                                                                             

Records management policies (records retention, destruction and archive)               

Data protection policies                                                                                                 

Anti-fraud and Corruption Policy


Free use of the Town Hall


Schedule of charges (for the publication of information)                                               


Class 6 – Lists and Registers


Currently maintained lists and registers only

Any publicly available register or list (if any are held this should be publicised;

in most circumstances existing access provisions will suffice)                                       

Assets register                                                                                                                

Register of members’ interests                                                                                       

Register of gifts and hospitality                                                                                       

     (recorded in all minutes)

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and

newsletters produced for the public and businesses)


Current information only


Burial grounds and closed churchyards                                                                         

Community centres and village halls                                                                              

Parks, playing fields and recreational facilities                                                                

Seating, litter bins, clocks, memorials and lighting                                                        

Bus shelters                                                                                                                    


Public conveniences                                                                                                       

Agency agreements                                                                                                        

Services for which the council is entitled to recover a fee, together

with those fees (e.g. burial fees)                                                                                    


Contact details:

Mr Ciaran Griffin

Town Clerk

Tel: 01787 372331




Schedule of Charges

Type of Charge          Description          Basis of charge

Disbursement cost               Photocopying @               Actual cost

                                        10p per sheet

Postage                             Actual cost of Royal Mail

                                        standard 2nd class 






























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